Regular Meeting, June 25, 2007

(Phil displays our new flag.)

Attendance: 18 members and 1 guest attended the meeting; our guest was Houghton Rotarian Jim Vivian III.

President Eva began the meeting with an urgent plea to start selling both tickets and sponsors for the Tammies. In addition, housing is needed and if anyone wants to house some of the dancers, please sign up with Lucy. You will be required to supply pizza for your group after the performance and a breakfast the next morning before taking them to the Calumet Theatre by 11 a.m. Though I have never housed any dancers, they tell me it is a great experience.

Once again, here is the procedure for selling tickets and sponsors:

Procedures for CLK Rotary Sales of Tamburitzans Tickets

The Tamburitzans will be at the Calumet Theatre on August 18, 2007

All seats will be reserved, with a ticket price was $14 for all seats. In the past, CLK Rotary members are responsible for selling tickets to the event, backed up by the Calumet Theatre box office. Heavy emphasis is put on contacting area businesses and enlisting them as sponsors. Any area business purchasing tickets will be listed as a sponsor in the program book insert at the event.

Following are procedures for ticket sales by CLK Rotary members:

General

1. Event tickets will be on sale at the Calumet Theatre box office. Only the theatre will be able to assign seats and issue tickets.

2. Rotary members will take orders from patrons, fill out an order form, collect a check and return order forms and checks to the Calumet Theatre.

3. The Calumet Theatre will receive checks and issue tickets per instructions on the order form. (1) The ticket mailed to the buyer, or (2) saved at the box office "Will Call" for later pickup, or (3) you take the ticket and deliver it to the person who bought it.

4. Rotary members will keep a copy of the order form, which will be turned in to team captains for use in determining the winners of fabulous prizes each week.

Club Ticket Sales

1. Ticket orders will be taken on the order form which will be e-mailed to you. You can open the document and print it out. Additionally, it is posted here and can be copied and printed.

2. Order receipts must be turned in to club treasurer to receive credit for sale.

3. Check or credit card information must accompany order form to receive credit for sale.

4. Make sure that all order information is provided and put your name at the bottom.

5. Checks must be made out to Calumet Theatre.

6. Credit Card sales are allowed if applicable credit card information is provided on the order form.

Group Sales

1. Purchases of 10 or more tickets will be discounted $2 (i.e., $12 per ticket).

2. Purchases of 30 or more tickets will be discounted $4 (i.e., $10 per ticket).

Sponsors

1. Businesses purchasing tickets will be listed in the program insert as show Sponsors.

2. Sponsors may opt to donate tickets to CLK Rotary for distribution to needy organizations (e.g., Little Brothers, Still Waters).

3. CLK Rotary members will be assigned businesses to contact to encourage purchase of Sponsor tickets.

4. Sponsor ticket orders MUST indicate that the sale is to a sponsoring business by checking the Sponsor box on the order form.

5. Sponsor ticket order forms MUST show the business name as it should be listed on the program insert.

Tammies Ticket Order Form

The Tamburitzans
August 18, 2007, 7 p.m.
Calumet Theatre – (906) 337-2610

Name: __________________________________________ Phone:_________________
Address: _______________________________________________________________
City:_______________________________ State:________ Zip: __________

 Sponsor

TICKETS ARE $14 with Reserved Seating assigned by the Theatre
Group Rates: 10 or more tickets: $12
30 or more tickets: $10
Please indicate seating preference:

SEATING QTY PRICE TOTAL

MAINFLOOR-LEFT ____ _____ ______
MAINFLOOR-CENTER ____ _____ ______
MAINFLOOR-RIGHT ____ _____ ______

BALCONY-LEFT ____ _____ ______
BALCONY-CENTER ____ _____ ______
BALCONY-RIGHT ____ _____ ______

Special Requests:______________________________________________________

_____MAIL TICKETS
_____HOLD TICKETS AT THEATRE BOX OFFICE FOR PICKUP
_____ROTARY TO DONATE TICKETS TO CHARITABLE ORGANIZATION

Payment Method: __ Cash __ Check__ Visa__ Mastercard __Discover

Card Number: ______________________________ Expiration Date______________

Signature:__________________________________

Make checks payable to “Calumet Theatre”.

Rotary Member: __________________________

Tammies Posters are now available and several people picked them up and will post them in appropriate places.


Other business:
It was moved, seconded and approved to request the Board of Directors to select the Paul Harris Fellows for this year.

The Rotary refreshment booth during PastyFest produced a net profit of $452.78. Not bad for a rather cool day and some nearby competition.

Members are asked to volunteer to help Joe keep the Italian Hall Memorial clean and neat.

The names of potential members Josh Loukus and Kathleen Johnson were read for the final time. Their installation will occur in the near future.

Upcoming Events:

August 18: Tammies

October 15: District Governor's dinner at the Spica Restaurant in the Best Western Franklin Square Inn in Houghton. Eva wants to have a great CLK Rotary presence. More on this as the date nears.


Next Week's Program Chair: Dan Dalquist